Enquiry

Please quote your most competitive rates for the supply of the materials listed in the table below to M/s. Dungsam Cement Corporation Limited (DCCL), in accordance with the following terms and conditions:

1. Submission of Quotations

Quotations must be submitted as password-protected documents to procurement@dccl.bt no later than 11:00 AM BST on 11^th August. Submissions received after the deadline will be deemed invalid and will not be considered for evaluation.

2. Password Protocol
   Please do not share passwords at the time of submission. Passwords will be requested by DCCL at the time of bid opening.
3. Specification Compliance
   All bidders are required to quote strictly in line with the specifications provided. Any deviations will render the quotation invalid.
4. Clarifications on Specifications
   In case of any ambiguity or lack of clarity in the specifications, bidders are advised not to quote until clarification is obtained from the Procurement Section.
5. No Clarification Post Order
   Please note that no clarifications will be entertained once the Purchase Order (PO) has been issued.
6. Payment Terms
   Payment will be made only after delivery of the materials. No advance payment shall be made under any circumstances.
7. Delivery Terms
   • The final delivery location is DCCL Store.
   • The expected delivery period is within 1 weeks from the date of issuance of the Purchase Order.
   • All materials must meet the required specifications. Non-conforming items will be rejected and must be replaced at the supplier’s cost within the original delivery timeline.
   • Failure to replace rejected items within the stipulated time will result in forfeiture of performance security.
8. Pricing and Taxes
   • Prices must be quoted inclusive of all Indian taxes and duties.
   • For Bhutanese bidders, the Bhutan Sales Tax (BST) must be included in the quoted prices.
   • For international bidders, BST shall be in DCCL’s scope.
   • During evaluation, the BST component shall be appropriately calculated and considered.
9. Bank Charges
   Bank charges incurred during payment processing post-delivery shall be borne by DCCL.
10. Liquidated Damages (LD)
    Any delay in delivery will attract Liquidated Damages at 0.3% per day, subject to a maximum of 10% of the delayed item(s)’ value.
11. Replacement of Rejected Items
    • Suppliers must replace or lift rejected items within 10 days from the date of receiving a rejection notice from DCCL.
    • Failure to comply will incur a penalty of 0.3% per day, up to 30 days.
    • If rejected items are not removed or replaced within 30 days, they shall be confiscated by DCCL, the order shall stand cancelled, and performance security will be forfeited.
12. Warranty Clause
    The warranty period is one year or 18 months from delivery/usage, unless specified otherwise. Manufacturer warranties will apply where provided.
13. Basis for Order Placement
    The order will be placed base on the lowest evaluated bid or the item-wise lowest rate depending on the nature of the materials and considering the mutual benefit of both the company and the vendor with shortest delivery period.
14. Right to Accept or Reject
    DCCL reserves the right to accept or reject any or all quotations without assigning any reason.