Submission of Quotations

Dear Sir/Madam,
Please quote your most competitive rates for the supply of the materials listed in the table below to M/s. Dungsam Cement Corporation Limited (DCCL), in accordance with the following terms and conditions:
Sl.#
Material Code
Material Discription
Qty
UoM
Rate
Amount
1
30007153
Oil seal    (fluid coupling,611BE1) (90*120*12) SKF
      3.00
NOS
2
20005487
Output Seal – 110 x 140 x 12. SKF
      8.00
NOS
3
30005242
Oil seal – 190x160x15. SKF
      8.00
NOS
4
30004672
Cutting wheel for AG4
    30.00
NOS
5
30000789
Selicon Tube ANABOND
    15.00
NOS
6
30000386
Marking Cloth
  500.00
M
7
30001429
Locktite (406)
    10.00
PC
8
30001543
steel buffing Wheel (100 * 16mm (A120 Grit)
    30.00
NOS
9
90000490
Belt Cutting Knife (Sample Attched)
    15.00
NOS
10
30007172
Dust Seal. 60*75*10
    10.00
NOS
11
30007171
Hexagonal Headed shoulder bolt. dia 19
    30.00
NOS
12
30007154
Fusible plug for fluid coupling SM5-12A (M8X Length 20mm)
      5.00
NOS
13
20005786
Rubber bush for fluid coupling SM5-12A(fluidomat)
      6.00
NOS
14
20002804
Fluid Coupling PE266 HTC44764 (fluidomat)
      1.00
NOS
15
20006465
Rubber bush for fluid coupling – SM7
      6.00
NOS
Terms and Conditions
  1. Submission of Quotations
Quotations must be submitted as password-protected documents to procurement@dccl.bt no later than 11:AM  BST on 3rd February.  Submissions received after the deadline will be deemed invalid and will not be considered for evaluation.
  1. Password Protocol
    Please do not share passwords at the time of submission. Passwords will be requested by DCCL at the time of bid opening.
  2. Specification Compliance
    All bidders are required to quote strictly in line with the specifications provided. Any deviations will render the quotation invalid.
  3. Clarifications on Specifications
    In case of any ambiguity or lack of clarity in the specifications, bidders are advised not to quote until clarification is obtained from the Procurement Section.
  4. No Clarification Post Order
    Please note that no clarifications will be entertained once the Purchase Order (PO) has been issued.
  5. Payment Terms
    Payment will be made only after delivery of the materials. No advance payment shall be made under any circumstances.
  6. Delivery Terms
    • The final delivery point in CIF.
    • The expected delivery period is within 30 days from the date of issuance of the Purchase Order.
    • All materials must meet the required specifications. Non-conforming items will be rejected and must be replaced at the supplier’s cost within the original delivery timeline.
    • Failure to replace rejected items within the stipulated time will result in forfeiture of performance security.
  7. Pricing and Taxes
    • Prices must be quoted inclusive of all Indian taxes and duties.
    • 5% GST shall be in DCCL’s scope.
  8. Bank Charges
    Bank charges incurred during payment processing post-delivery shall be borne by DCCL.
  9. Liquidated Damages (LD)
    Any delay in delivery will attract Liquidated Damages at 0.3% per day, subject to a maximum of 10% of the delayed item(s)’ value.
  10. Replacement of Rejected Items
    • Suppliers must replace or lift rejected items within 10 days from the date of receiving a rejection notice from DCCL.
    • Failure to comply will incur a penalty of 0.3% per day, up to 30 days.
    • If rejected items are not removed or replaced within 30 days, they shall be confiscated by DCCL, the order shall stand cancelled, and performance security will be forfeited.
  11. Warranty Clause
    The warranty period is one year or 18 months from delivery/usage, unless specified otherwise. Manufacturer warranties will apply where provided.
  12. Basis for Order Placement
    The order will be placed base on the lowest evaluated bid or the item-wise lowest rate depending on the nature of the materials and considering the mutual benefit of both the company and the vendor with shortest delivery period.
  13. Right to Accept or Reject
    DCCL reserves the right to accept or reject any or all quotations without assigning any reason.